June 2023 Meeting Minutes

2023 Q2

DG Agenda – second Quarter 2023 Meeting

1. Call to Order – 3:08pm
2. Roll Call – Celton, Taylor, Troy, Cassy, Olivia, Alec, Amy Vuke, Glenn, Adam, Erica, Jeremy
3. Minutes Approval – approved
4. Treasurer’s Report – no report
5. Old Business
   1. Nothing to report
6. New Business
   1. CoreCon review
      1. Relationship with the hotel security was amazing
      2. Convention was successful
      3. Numbers and finances in
         1. https://docs.google.com/document/d/1KYpkq92FT55jWQdQEwoPHzeIYz4tUCqOv1OMPWj_ejo/edit
      4. Consul Survey
         1. https://docs.google.com/spreadsheets/d/1fuN7TsJI6wHelkWyVU2JYyOy2neKl0AJKv5z5gAS7QE/edit#gid=0
   2. Policy review
      1. Postponed – not ready.
      2. DG is here to enable the conventions, ability for each convention to opt in or out of any policy.
   3. Canva proposal
      1. Emily and Erica to discuss
      2. Postponed
   4. Code of Conduct discussion
      1. https://docs.google.com/document/d/15vjGtzrhW4yXdCbcx_uC96lMP3nWaQOKZ8iEwoAKrmM/edit?pli=1#heading=h.y0kk965ek0f6
      2. Email digitalgrailboard@digitalgrail.org with any questions/comments/suggestions/etc
   5. Gamefest – Is this happening in 2024?
      1. Jeremy – Yes Gamefest. Jon and Jeremy need to sit down and discuss.
      2. Email contact@fargogamefest.org if you want to get involved, have questions or comments
      3. Encourage having a meeting
   6. Con unification/consistency
      1. Department names, titles, contracts, discussions to be brought back to each convention. 
      2. Standardizing processes when possible
      3. More Digital Grail events
      4. Share meeting dates and times, along with how to join
         1. Recruiting events, movies, Pride, etc. 
   7. Ops/Security restructure
      1. Olivia to discuss
      2. DG emails to store information to be used by the other conventions
         1. Example Operations@digitalgrail.org or security@digitalgrail.org to send out to each of the conventions operations
         2. Or Incident report utilized across all conventions
         3. Transferring the Operations number to a DG email
         4. Safety vs Security being problematic
            1. ND century code concern? 
      3. Falls under the con unification/consistency
      4. Pending future discussion after Glenn asks a lawyer friend 
   8. DG Meeting cadence
      1. A month after CC and AF, 
      2. Take off-line for chat conversation
   9. Officer elections
      1. President – Cassy
      2. Vice President – Taylor 
      3. Treasurer – Adam 
      4. Secretary – Olivia
   10. Glenn item – can Pend
   11. Open Floor
       1. Adam – meeting format – sub-committee or group
          1. Nothing states in the bylaws either way. 
7. Adjournment – 6:23pm