Screening

Department description

Screening is the convention's theater. This department is in charge of the screening room and making sure that appropriate content is being shown for attendees to view.

Responsibilities

Before convention

• Manage and add to the conventions video library.
• Secure showing rights from publishers
• Choose appropriate shows or movies that work with the convention's theme
• Determine a schedule for shows
• Request and identify volunteers

During convention

• Set up the screening room
• Switch DVDs and start showing on time, according to our schedules - or identify and follow up with volunteers to do so
• Handle any issues with the screening room

The screening department may also be asked to assist with screening at sister conventions or other venues.

Staff

Staff will ensure movies are changed per a schedule and make sure the room is comfortable for attendees.

Department head

The department head will need to know applicable copyright and public viewing laws for studios movies that may be presented. They will need to plan a schedule of viewable media and prepare a room for viewing. They will need to submit a budget as needed. They will need to work with Audio/Visual if needed for viewing. They will need to train Volunteers for room rules and switching media as needed. They will need to work with Accessibility for applicable flashing lights warnings if needed.

Timeline

See Screening Timeline for a rough schedule of duties

Standard Operating Procedures

See Screening SOP

Department staff

Staff will work with the department head to ensure smooth operation of the screening room