Audio/Visual

Department description

A-V is responsible for sound reproduction in main programming as well as panel rooms and other rooms that have need. They are also responsible to ensure presenters are able to hook in laptops, audio devices, or instruments for presenting. Bonus: they get to work with the guests and see the most panels.

Staff

Department head

The department head will be responsible for anticipating and acquiring needed sound reinforcement, and video projectors for presentations throughout the convention. They will work with the Hotel liaison to assess lighting, stage ramps, microphone and sound reinforcement equipment in needed areas. They will need to work with Accessibility about flashing light warnings for videos and or light shows from performers. They will need to work with Guests as far as special requirements, ie stage monitors, water at the podium. They will need to work with Logistics for scheduling the hauling and or picking up of rented or borrowed equipment. Also logistics for adapters to hook multiple platforms of devices into the sound system and or video projectors. They will need to work with Panels and help design panel application forms so as to know what adapters or equipment may be required ie, HDMI, VGA, lightning adapters, wireless mics etc. for various presenters. They may work with Photo-Video as far as starting and stopping video recording devices. They may work with Volunteers for staffing if needed. They will be responsible for training and overseeing A-V volunteers.

Timeline

See Audio/Visual Timeline for a rough schedule to follow.

Standard Operating Procedures

See Accessibility SOP.

Other staff

They may work with departments such as Accessibility, Guests, Hotel, Karaoke, Logistics, Panels, Photo-Video, Volunteers.