Guest Liaison
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Department description
Guests come from far and wide to our conventions. They are here to educate, entertain, and give us insights into the fandoms we love.
Staff
Guest Staff, called "Liaisons" will be responsible for ensuring guest needs are being met. This may include taking them to dinner, showing them around and general gophering. Liaisons should know the locations of guests and ensure they are in the proper event location as per their schedule. They may be required to assist guests in autograph lines and stage presentations.
Department head
The Guest Liaison department head will be responsible for locating and acquiring guests to perform at our conventions. This could include in person or virtual convention needs. They will need to propose a budget for each guest and upon approval work with the guests in creating a contract (see privatewiki:Guest Liaison Contract Template). This may include travel, lodging, appearance fee, and per diem. The department head will need to work with the treasurer for booking travel if needed. The department head will be responsible for having guests picked up from airports if applicable. The department head will need to correspond about details and gather "Bios" and pictures for Publications and Social Media. The department head will need to ensure guests are provided with schedules and contact information (See Example Info Sheet for Guests). The department head will need to train Guest Staff "Liaisons" on logistics and needs required by the guests. The department head will need to work with Social Media, Website, and possibly Graphics to promote and hype our guests prior to the convention. They may need to work with Audio/Visual, Ceremonies, Panels and Safety/Security for presentations. Guests may include Performers, Master of Ceremonies, and assorted professional presenters.
Timeline
See Guest Liaison Timeline for a rough schedule.
Standard Operating Procedures
Other staff
Audio/Visual, Ceremonies, Panels, Safety/Security, Social Media, Website